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Secretaries Answers to Questions


The Minority Leader asked the Secretary of Education, Research and Technology:

As it relates to the School Repair Programme, can the Secretary indicate the process by which contractors were engaged?

Thank you, Madam Presiding Officer.

The Procurement Unit, in collaboration with the Project Implementation Unit under the guidance of the Administrator of the Division of Education, Research and Technology (DIRTEC) commenced the execution of the School Repair Programme for July/August 2022.

          In alignment with the Tobago House of Assembly’s desire to encourage local  content by way of contractor engagement, contractors were selected to be invited to  tender for projects within their electoral districts on the island. Procurement and PIU  examined the PCO listing of prequalified contractors and selected contractors for  invitation to tender, based on their registered location and financial capacity as  indicated in the PCO office listing of prequalified contractors. The selected tender  process began in July as contractors were invited to attend site visits and were  subsequently issued tender documents to utilize in submitting their quotations.

          The quotations were received via tender box deposits and were opened and registered by senior officers within DIRTEC. The Tender Evaluation Committee was formed by the Administrator comprising senior subject matter experts from different Divisions throughout the Tobago House of Assembly. They evaluated the quotations based on the criteria listed in the request for quotations issued to contractors.

  • The evaluation reports were submitted to the Evaluation Subcommittee who subsequently approved the recommendations for award of contracts;

  • Negotiations were conducted with contractors to ensure that their quotation was within internal budget and letters of award were issued subsequently.


      Subject to the evaluation process of the phase one works, it was noted that time was a challenge and the extensive procurement process for invitation, selection, evaluation and award would render the process ineffective, as it would not allow for the completion of the contracted works in time for the reopening of schools on September 5th, 2022, especially considering the magnitude of the works and the number of packages that DIRTEC wanted to execute.

      As a result, the Executive Council by way of ECM No. 332 dated August 10th,2022 which I have in my possession right here, Madam Presiding Officer, a decision  was made to continue the remaining SRPs by selecting the schools where high priority works were identified and assigning contractors to each school to complete said works.

        A sole-select tender process was therefore utilized with the justification that it was exigent circumstances that required works to be completed as a matter of urgency.

      The Executive Council approved the engagement of PCO registered contractors within the construction industry on the island of Tobago with the criteria for selection being that the contractors, would:

  1. Have the financial resources to commence works without a mobilization fee;

  2. Have the necessary resources to mobilize and commence the works immediately;

  3. Be able to complete the works within the limited timeframe requested; and

  4. Provide high quality results.


      To ensure that the criteria was met, a contingent of contractors was selected based on assessments conducted from Divisions within the THA, with the focus for recommendation being the contractors’ track record of completing projects within the specific timeframe within budget and to industry standards.

     The contractors were invited to site vists witha specfic deadline to privde quotation via tender box deposit. The quotations were opened, registered and evaluated by senior officers within DIRTEC.

      The subcommittee conducted the reviews; negotiations were completed and letters of award were issued subsequently.

Thank you, Madam Presiding Officer.

Madam Presiding Officer, to my dear friend for Bethesda/Les Coteaux - can she confirm whether in terms of the sole selection process, if any new contractor and by ‘new,’ I mean contractors who had not, according to the requirement of sole selection, provided any previous service to the Division. Were there any such situation where there were new contractors added to the pool of sole selected contractors?

Madam Presiding Officers,it seems as if the Minority Leader has more information than I do. I just expressed that these contractors needed to have a track record of executing works within the Tobago house of assembly and I would like yto urge the Minorrity Leader  to stop paying attention to the news of fake profile.

Thank You.

2:12 P.M.

Madam Presiding Officer, I again repeat, can the Secretary confirm ‘yes’ or ‘no.’

Members, this is not a debate.

Madam Presiding Officer, follow-up.

9th Plenary Sitting Tobago House of Assembly 2021 - 2025 Session


22 September 2022
Supplemental question to the main question :
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